The Visa Support Process

To obtain a letter of invitation from the Council you will need to provide the following information in your request:

  • Your full name (Family name and given name)
  • Degree (M.D., Ph.D, etc.)
  • Job Title (Professor, Lab Director, etc.)
  • Organisation
  • Full mailing address
  • Name of the event you plan to attend
  • Date of event
  • Other meetings that you have arranged
  • Flight details (if known)

Please give us seven (7) days to fulfill your request.

In some cases, Visa Offices will not accept electronically transmitted invitation letters.  If you also need the Council to mail a letter of invitation please send an email to us requesting that we mail you a copy of your invitation letter. Include your full name, city, country, and the name of the event you plan to attend. Fees will apply.

Important: Letters of invitation will be sent via regular mail unless you provide a Federal Express or DHL account number.

Reasons for denial of visas

A visa may be denied for any number of reasons. People with certain infectious diseases, for example, may be told to seek treatment for those diseases before a visa will be issued. They may also be denied to people who could potentially strain the system of the country they are visiting: for example, someone without enough money to get by might be denied a visa out of concern that he or she could rely on public assistance for help.

Suggestions to help you secure a visa:

  1. Apply at the appropriate location at least 2 months before intended travel.
  2. Be accurate and specific in completing your application. Avoid mistakes. If needed, attach an additional explanation letter.
  3. Attach evidence of your previous visits to other countries and of your intended return trip to your home country.
  4. Acquire a police clearance, if possible.
  5. Bring all documentation proving your home country connections. Suggestions include: past visas, bank accounts, family, professional position, home ownership, and marriage license.
  6. If you are presenting a paper or speaking at the meeting or are receiving and award or grant, bring copies of correspondence confirming that.
  7. Bring your letter of invitation from the Council.

Apply for Your Visa Support Letter

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Invitation to the Think Global Conference

Please join us for the 2019 Think Global Conference, being held in Chicago, Illinois (22nd – 23rd of October, 2019).

The Think Global Conference is open to manufacturers, exporters and related service providers as well as anyone involved in international trade (logistics, supply chain management, trade finance etc) and is the premier event for those wishing to grow their business through knowledge sharing and networking.

At the Think Global Conference you will:

  • Network with government trade officials, leading private sector experts and like-minded businesses (from the US and abroad) who are active in overseas markets
  • Identify new and emerging markets of opportunity ahead of your competition
  • Prime your business for export-readiness (or, if you’re already exporting – get assistance to export even more!)
  • Learn about the opportunities created by the US-Sino Trade War
  • Participate in panel discussions and workshops covering the latest industry challenges and trends
  • Learn about export programs and services designed to cut your time to market
  • Meet one-on-one with Government Ministers and Diplomats from 28 nations

Don’t delay – places are very limited!

Click here to learn more

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